Kids ministry runs on trust. SundayHQ check-in prints a child label and a matching pickup tag with a unique security code, gates rooms behind background-checked volunteers, and keeps working when the venue Wi-Fi doesn't — because Sunday morning is not the time to find out.
Matched
Child + pickup security codes
Gated
Rooms require cleared checks
Live
Headcounts as families arrive
Offline
Queues and reconciles
Each check-in generates a unique security code printed on both the child's label and the guardian's pickup tag. At pickup, the station matches the code before releasing the child; a mismatch is blocked and logged. Lost the tag? There's a documented staff override — PIN plus reason, always audit-logged — instead of a shrug.
Mark a room as requiring a cleared background check and the schedule enforces it: a volunteer without current clearance can't be assigned there, and an expired check blocks them until it's renewed. Allergy and medical flags print prominently on the child's label and appear on the room roster, with capacity and child-to-volunteer ratio warnings as rooms fill.
Self-serve kiosks for regulars, manned stations for guests, roster mode for classrooms — all searching by phone, name, or barcode, resolving the household, and suggesting rooms by age and grade. A fast guest-child flow creates a minimal record on the fly and still prints a secure label. Every check-in feeds attendance analytics: headcounts, first-timers, and retention curves, live.
Queued check-ins reconcile automatically when the network returns.
Child and pickup labels with name, room, session, timestamp, and bold allergy flags on supported printers.
Stations cache eligible families and queue check-ins locally when venue Wi-Fi drops, replaying on reconnect.
Rooms carry age ranges and grades; the station only offers rooms a child is actually eligible for.
One phone number pulls up the whole family, pre-selected for their usual rooms.
Headcounts by service, room, and date; unique kids; first-time versus returning; retention curves.
Allergy and medical notes print on the label and surface on the roster the volunteer actually looks at.
A staff member with the right permission uses the override path: PIN, reason, and identity confirmation, all recorded in the audit log. The child is never released on a shrug, and the exception is never invisible.
Yes. Stations cache the eligible-family set and queue check-ins locally, then reconcile automatically when the connection returns. Sunday doesn't wait for the router.
Volunteers carry a background-check status with an expiry date. A room marked as gated will not accept an assignment from anyone without current clearance — and an expired check blocks scheduling until renewed.
Yes — mobile pre-check-in from the member portal produces a code the station scans on arrival, turning a five-minute lobby line into a badge print.
The guest-child fast path creates a minimal person and household on the spot and still prints the full secure label pair. You can complete the record after the service.
Check a family in, print the labels, try a wrong-code pickup, and watch the headcount move — the demo church has a full kids wing.